Implementing a Specialty Electronic Medical Record to Document a Life-Course Developmental Model and Facilitate Clinical Interventions in Spina Bifida Clinics




This article describes the utility of a spina bifida-specific electronic medical record (SB EMR). Standardization and pooling of data through the SB EMR will facilitate development of increased knowledge for advancing interventions for SB treatment, rehabilitation, and support. Integration with a Web-based transition tool will enhance the efficiency and efficacy of interventions delivered by clinicians. The SB EMR may also be used by SB clinic staff to manage and monitor the developmental course SB through childhood and the adolescent years. Further, implementation of the SB EMR in conjunction with the life-course model will assist in the transition of young persons with SB to adult roles.


Many young adults with disabilities are reaching adulthood without the skills to successfully use the adult health system or to support themselves. Children with disabilities move through the usual childhood development stages as do their nondisabled peers, yet they face additional challenges that accompany their specific condition. When the issues of self-care, education, employment, and independent living are not addressed early in life, lack of attention to these issues may negatively impact the future achievement of developmental milestones. The young person may struggle in caring for him or herself and may not make the transition to adult living with the associated health care choices.


Advances in medical technology have increased the life expectancy of children born with spina bifida (SB). Until the last several decades, these children were not expected to live to adulthood; thus, plans for life after childhood were not made or considered. In a study of all live infants born with SB between 1979 to 1994 in Atlanta, Georgia, the survival rate to 1 year was 87.2%, and to 18 years, 78.4%. This is the first generation where larger numbers of persons with SB are surviving to reach adulthood. However, little is known regarding best practices to aide young persons with SB in achieving successful transition to adult roles such as: employment, independent living, and effective self-management of health routines. The “Evidence-Based Practice in Spina Bifida” conference was convened in Washington, DC, in 2003 to identify research and practice priorities. The dearth of sound research on which current treatments are based was detailed by Liptak in the conference proceedings. Evidence-based research is lacking regarding the multiple and complex issues that affect medical, social, and psychological aspects of life for children with SB, which may impede their transition to independence as adults.


Over the past several years, the Spina Bifida Association (SBA) and the Centers for Disease Control and Prevention (CDC) have collaborated to develop the National Spina Bifida Program in an effort to address the need for increased research in SB. A life course model to facilitate a developmental approach to realize healthy, satisfying participation in adult life has been developed for persons affected by SB. Children with complex conditions like SB, may not reach the usual developmental milestones without specific attention and support. The multiple and medically demanding issues associated with conditions like SB may preclude the necessary and time sensitive assessment of developmental milestone achievement.


Mechanisms to allow for pooling of data across SB clinics throughout the United States include the development of a patient registry and the SB electronic medical record (EMR). As described below, the purpose of the SB EMR is to improve clinical care by promoting the systematic collection of demographic, intervention, and outcome data. Those clinics participating in the initial version of the patient registry have the opportunity to use the SB EMR to collect patient registry and other clinical data. Additional information regarding the patient registry is discussed later in this article. The SB EMR will eventually integrate the developmental life-course model to include age-specific prompts facilitating the clinician’s and family’s identification of the individual’s achievement of developmental milestones. If milestones are not being accomplished within the appropriate age-range, the current Life-Course Model web site can also provide the measure of milestone accomplishment, recommendations of interventions to assist with the milestone, and the follow-up that may provide attention to this important part of growing up to achieve self-sufficiency as an adult.


The National Spina Bifida Program


To enhance the knowledge regarding care effectiveness, a national SB clinic survey was conducted in 2005, by the Delmarva Foundation, to explore clinic staffing, patient load, funding, strengths, perceived needs, and involvement in clinical research and quality improvement activities. The survey respondents included professionals of varying disciplines knowledgeable about the functioning of the clinics (ie, nurses, physicians, therapists). The conclusions drawn, based on an analysis of the survey by the Delmarva Foundation, are:




  • Great variability exists in care across clinics and greater standardization of care is needed. There is a need for clearer agreement regarding the set of services that should be available in all SB clinics and prospective patients and their families should be able to know which services and staff they can expect at any SB clinic in the country.



  • Clinics need better coordination and sharing of information in order to support research and quality improvement activities. Although many clinics are involved in research and quality improvement initiatives, no mechanism exists for pooling data across clinics to better understand how care can be improved. A coordinated effort is needed to collect key data about clinics’ financing and organization and the services they provide to be able to link those to patient outcomes. Such data can help to identify areas where improvements in quality are needed as well as where research needs to be conducted. Information across clinics will enable clinics to apply for cross-center funding and establish a greater evidence base for care in SB.



The conclusions of this survey prompted the SBA Professional Advisory Council to recommend the development of a national infrastructure to support clinical research and a systematic approach to improving quality of care. This was translated into the need for a network of SB clinics and for a SB patient registry in order that there could be a national perspective regarding the structure and care delivered in SB clinics.

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Oct 3, 2017 | Posted by in PEDIATRICS | Comments Off on Implementing a Specialty Electronic Medical Record to Document a Life-Course Developmental Model and Facilitate Clinical Interventions in Spina Bifida Clinics

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